Unit management
A file on every truck and trailer: repair history, documents, PMs, and whether it is on the road or sitting in the shop.
Fleetrans Solutions Inc. · Brampton, Ontario
Workshop software for truck repair and fleet maintenance
Fleetrans is the system a repair shop actually runs on: units, work orders, inventory, purchase orders, invoicing, payables and receivables, HR, and reports.
One ticket from the bay to the invoice. Connect QuickBooks if you already use it for the books.
Work ordersFrom the complaint to the invoice, on one ticket
Parts and POsInventory, purchasing, and receiving in the same shop
Money in and outInvoicing, receivables, and payables
QuickBooksOptional sync for shops that already run accounting there
What’s in Fleetrans
These are the modules a truck repair shop uses every day. You are not stitching five products together.
Work orders
Complaint, labour, parts, and status from estimate to invoiced. The ticket is the job — not a paper jacket walking around the floor.
Inventory
What is on the shelf, what the bay pulled, and when you are short. Stock matches the parts used on the work order.
Purchase orders
Raise POs to vendors, receive against them, handle returns, and tie the parts to the job that needed them.
Invoicing
Bill from the work order. Labour and parts are already on the ticket, with the customer pricing you already quoted.
Transactions
Receivables and payables in one place: what customers owe you, what you owe vendors, aging, and payment history.
QuickBooks sync
Connect QuickBooks Online when you want customers, items, and invoices to land in the books you already use. Optional, not required to bill.
HR
Employees and drivers, attendance, timesheets, and pay periods that line up with how you pay the shop.
Reports
Open jobs, parts usage, shop cost, productivity, comebacks, and what is still unpaid — without exporting to a spreadsheet first.
How a shop gets started
Most shops are writing work orders the same day. We will sit on a call with you if you would rather not figure it out alone.
Sign up
Create the shop and invite the people who need access — office, techs, owner. Nobody shares one password.
Units, parts, people
Add units, inventory, vendors, customers, and staff. Bring a list if you have one, or start with the next truck that rolls in.
Jobs, POs, invoices
Open a work order, pull parts, raise a PO if you are short, clock time, and invoice from that same record.
On the floor
The tech sees the unit, the complaint, and the parts. The office sees labour, promised time, and when it is ready to bill.
What that looks like
- Work orders with labour and parts on the ticket
- Inventory pulled against the job, or a PO raised if you are waiting on a vendor
- Unit history and documents on the truck, not in a shared drive
- Timesheets that match the hours on the job
In the office
What is on order, what customers still owe, and what you owe vendors — without three spreadsheets.
What that looks like
- Invoices from the work order, plus receivables aging
- Payables against the vendors you actually bought from
- QuickBooks Online sync if that is where you keep the books
- Reports on open work, parts usage, and shop cost
Who this is for
Independent repair shops and in-house fleet maintenance. Mixed days are normal: outside customers in the morning, company trucks in the afternoon.
- Repair shops Take in outside work, keep labour and parts on the ticket, and invoice without rebuilding the job from memory at closing time.
- Fleet maintenance Unit history, PMs, inventory, and shop cost in one place so dispatch is not guessing which tractor is ready.
- Owners Open work, money in, money out, and who is on the clock — without bouncing between a whiteboard and accounting software.
Common questions
If this does not cover it, email or call. We answer from Brampton.
- What does the software cover?
- Unit management, work orders, inventory, purchase orders, invoicing, payables and receivables, HR, and reports. QuickBooks Online sync is there if you use it.
- Do we still need QuickBooks?
- You can invoice inside Fleetrans without it. If QuickBooks is already the books, connect it and send customers, items, and invoices across. Disconnect anytime.
- Can the bay and the office both log in?
- Yes. Give techs, office staff, and owners their own access so they are not sharing one password.
- How long does setup take?
- Create the account, add a few units, and open a work order. Same day is normal. We will walk you through it on a call if you want.
- Can we talk before signing up?
- Use the form below, email info@fleetrans.com, or call / WhatsApp +1 (905) 588-9441.
Office
Tell us how you run work today. We will say whether Fleetrans fits, or get you a walkthrough.
Company
Fleetrans Solutions Inc.
Address
13 Lilly Crescent, Brampton ON L6Y 3K3, Canada
Email
info@fleetrans.com